Human Resources Manager II - Employee Relations and Leave (60023779)
Salary:
$54,974.
00 - $101,712.
00 AnnuallyLocation :
Richland County, SCJob Type:
FTE - Full-TimeJob Number:
152870Agency:
Department of Public SafetyOpening Date:
07/28/2023Closing Date:
8/7/2023 5:
00 PM EasternClass Code:
:
AG14Position Number:
:
60023779Normal Work Schedule:
:
Monday - Friday (8:
30 - 5:
00)Pay Band:
Band 7Hiring Range - Min.
:
$54,974.
00Hiring Range - Max.
:
$75,000.
00Opening Date:
07/28/2023EEO Statement:
Equal Opportunity EmployerAgency Specific Application Procedures:
:
ALL APPLICANTS MUST APPLY ONLINE.
ALL CORRESPONDENCE FROM THE OFFICE OF HUMAN RESOURCES WILL BE THROUGH ELECTRONIC MAIL.
Veteran Preference Statement:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities Leave Programs - Performs fundamental supervisory and leadership functions in accordance with Department policies and procedures, state and federal laws and regulations and best practices.
Oversees the agency's leave programs.
Prepares complex correspondence related to:
light duty, fit for duty, FMLA, ADA, PPL, Worker's Compensation and Military leave.
Manages the agency's leave pool requests, annual leave usage over 30 days requests and advanced sick leave requests.
Communicates all leave program guidelines as necessary and maintains a consistent and accurate reporting process.
Manages the agency's accommodations process.
Provides subject matter expert advice and recommendations on time and leave related policies and procedures.
Coordinates mandatory referrals to the agency's employee assistance programs.
Employee Extended Leave - This position is responsible for staffing all extended leave meetings with the Divisions including providing complex documentation to employees regarding sensitive matters.
Must be able to research time and leave matters in SCEIS as they relate to employee pay and accrued leave.
Provide employees with options during periods of extended absence.
Identify ways to streamline all related processes.
Provides accurate recommendations as well as supporting documentation of all employee extended leave accounts routinely.
Employee Relations Liaison - Provides administrative support to the HR Director and General Counsel on all employee discipline and grievance matters.
Prepares letters, summaries and disciplinary histories for disciplinary actions.
Using IAPro and Blue Team tracks all discipline and early intervention actions to ensure timely processing.
Prepares for monthly Disciplinary Committee meetings.
Ensures all employee personnel actions are properly documented including investigations, disciplinary actions, Criminal Justice Academy Personnel Change Status reporting.
Responsible for the maintenance and control of disciplinary records.
Manages the Department's Personnel Early Warning System program.
Conducts routine or periodic record audits to ensure requirements are being met.
Review and analyze employee exit survey results and advises HR Director of patterns or trends.
Grievance Records - Responds in a timely manner to employee grievance and appeals.
Maintains and updates an action tracking log appropriately.
Proactively tracks and administers all related meetings and responses during the agency and state level grievance and appeals process.
Provides notification to the team members ahead of schedule.
Provides all reporting with regards to grievance and appeal actions.
Pulls and provides discipline and grievance proofs and all reporting related to the Commission on Accreditation for Law Enforcement Agencies (CALEA).
Provides quarterly disciplinary and grievance reporting.
Management - Promotes positive teamwork within the Office of Human Resources and maintains a good working relationship with other departments.
Works regularly with the Office of General Counsel, the Office of Professional Responsibility, Division Directors and their administrative staffs.
Manages all staff providing guidance and performance feedback regularly.
Ensures all program related files are saved and organized to be responsive for subpoenas, position statements, employee or managerial requests, FOIA requests, etc.
Other duties as assigned.
Minimum and Additional Requirements State Minimum Requirements A bachelor's degree and relevant human resources experience.
A master's degree in human resources management may substitute for the required experience.
Agency Minimum RequirementsA bachelor's degree and at least one year of related experience in management.
A Master's degree in Human Resources and one year of directly related experience.
An equivalent combination of education and experience is acceptable.
All degrees must be from an accredited institution of higher learning.
Additional Requirements Knowledge of principles and practices of human HR management and employee relations.
Knowledge of federal and state human resources rules, regulations, policies and procedures especially in the areas of leave, discipline and employee grievance.
Mandatory exceptional written and oral communication skills.
Ability to interpret and apply complex policies and procedures.
Ability to gather, organize and analyze data.
Ability to analyze needs and resources and to recommend and communicate solutions effectively.
Knowledge of modern office practices, procedures and equipment.
Ability to perform basic mathematical computations.
Ability to establish and maintain good working relationships with all HR and other staff members and the general public.
Knowledge of the State's SCEIS system and Microsoft Office Suite, and be skilled with Excel.
Ability to direct and advise technical staff members.
Work is performed under limited supervision and has broad decision-making authority within established policies and guidelines.
Employee is expected to exercise judgement in applying and interpreting a variety of policies and procedures.
Must be able to handle a high volume of confidential data.
Position requires frequent lifting of up to 10 - 15 lbs.
Position may be required to report to work during emergency situations.
Must be able to work in a fast paced office environment.
Prolonged periods at a computer terminal required.
Must be able to work extended hours outside of normal work schedule occasionally.
May require occasional overnight travel.
Additional Comments This position manages the agency's leave programs including Worker's Compensation, Family Medical Leave Act (FMLA) Paid Parental Leave (PPL), and Americans with Disabilities (ADA) related programs.
This position is responsible for coordinating with payroll and ensuring no under or overpayments occur as a result of leave categories.
Consults and advises the agency's leadership and employees on leave related matters and ensures the agency is in compliance with leave related policies and procedures and state and federal laws and regulations.
Provides employees and managers with accurate answers to questions related to leave programs.
Supports the agency's discipline and grievance processes through reporting and preparation.
This position reports to the Assistant HR Director but is accountable to the HR Director.
The South Carolina Department of Public Safety is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin.
The department prohibits discrimination based on race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin.
Benefits for State EmployeesThe state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave.
Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits.
Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans.
Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note:
The benefits above are available to most state employees, with the exception of those in temporary positions.
Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type.
For these positions, contact the hiring agency to determine what benefits may be available.
01 The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the minimum qualification requirements.
Failure to provide detailed and complete information may result in your application being rejected.
Any misrepresentation or omissions will result in your disqualification from employment and/or termination.
When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions.
Please do not submit a resume in place of completing the Education, Work History and Supplemental Questions.
This includes a detailed description of each position that i feel qualifies me for the job I am seeking.
I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected.
I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions.
I acknowledge that I have read, understand and agree with the above.
Yes No 02 Please select one of the following options that represents your highest level of education and experience.
At least a Bachelor's degree and relevant human resources experience as well as one year of related experience in management.
At least a Master's degree in human resources and one year of directly related experience.
None of the above.
03 Please indicate the number of years of experience you have in Human Resources rules, regulations, policies and procedures.
No experience Less than 1 year 1-2 years 3-5 years 5
years 04 Please describe your experience managing leave programs such as Worker's Compensation, Family Medical Leave Act (FMLA), Paid Parental Leave (PPL), and Americans with Disabilities (ADA) related programs.
05 Please describe your experience supporting the discipline and grievance process.
06 Please indicate your level of skill or experience in working with Microsoft Excel and Excel spreadsheets.
Beginner Intermediate Advanced 07 If offered this position, would you be willing to accept a salary up to $75,000.
00? Yes No 08 How did you hear about this position? State Government Website (jobs.
sc.
gov) Career Fair Social Media Friend DPS Employee 09 Are you following SCDPS on Facebook and/or Twitter to keep up with SCDPS' current job postings? Yes No Required Question Recommended Skills Administration Auditing Computer Terminals Consulting Criminal Justice Data Analysis Estimated Salary: $20 to $28 per hour based on qualifications.
$54,974.
00 - $101,712.
00 AnnuallyLocation :
Richland County, SCJob Type:
FTE - Full-TimeJob Number:
152870Agency:
Department of Public SafetyOpening Date:
07/28/2023Closing Date:
8/7/2023 5:
00 PM EasternClass Code:
:
AG14Position Number:
:
60023779Normal Work Schedule:
:
Monday - Friday (8:
30 - 5:
00)Pay Band:
Band 7Hiring Range - Min.
:
$54,974.
00Hiring Range - Max.
:
$75,000.
00Opening Date:
07/28/2023EEO Statement:
Equal Opportunity EmployerAgency Specific Application Procedures:
:
ALL APPLICANTS MUST APPLY ONLINE.
ALL CORRESPONDENCE FROM THE OFFICE OF HUMAN RESOURCES WILL BE THROUGH ELECTRONIC MAIL.
Veteran Preference Statement:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities Leave Programs - Performs fundamental supervisory and leadership functions in accordance with Department policies and procedures, state and federal laws and regulations and best practices.
Oversees the agency's leave programs.
Prepares complex correspondence related to:
light duty, fit for duty, FMLA, ADA, PPL, Worker's Compensation and Military leave.
Manages the agency's leave pool requests, annual leave usage over 30 days requests and advanced sick leave requests.
Communicates all leave program guidelines as necessary and maintains a consistent and accurate reporting process.
Manages the agency's accommodations process.
Provides subject matter expert advice and recommendations on time and leave related policies and procedures.
Coordinates mandatory referrals to the agency's employee assistance programs.
Employee Extended Leave - This position is responsible for staffing all extended leave meetings with the Divisions including providing complex documentation to employees regarding sensitive matters.
Must be able to research time and leave matters in SCEIS as they relate to employee pay and accrued leave.
Provide employees with options during periods of extended absence.
Identify ways to streamline all related processes.
Provides accurate recommendations as well as supporting documentation of all employee extended leave accounts routinely.
Employee Relations Liaison - Provides administrative support to the HR Director and General Counsel on all employee discipline and grievance matters.
Prepares letters, summaries and disciplinary histories for disciplinary actions.
Using IAPro and Blue Team tracks all discipline and early intervention actions to ensure timely processing.
Prepares for monthly Disciplinary Committee meetings.
Ensures all employee personnel actions are properly documented including investigations, disciplinary actions, Criminal Justice Academy Personnel Change Status reporting.
Responsible for the maintenance and control of disciplinary records.
Manages the Department's Personnel Early Warning System program.
Conducts routine or periodic record audits to ensure requirements are being met.
Review and analyze employee exit survey results and advises HR Director of patterns or trends.
Grievance Records - Responds in a timely manner to employee grievance and appeals.
Maintains and updates an action tracking log appropriately.
Proactively tracks and administers all related meetings and responses during the agency and state level grievance and appeals process.
Provides notification to the team members ahead of schedule.
Provides all reporting with regards to grievance and appeal actions.
Pulls and provides discipline and grievance proofs and all reporting related to the Commission on Accreditation for Law Enforcement Agencies (CALEA).
Provides quarterly disciplinary and grievance reporting.
Management - Promotes positive teamwork within the Office of Human Resources and maintains a good working relationship with other departments.
Works regularly with the Office of General Counsel, the Office of Professional Responsibility, Division Directors and their administrative staffs.
Manages all staff providing guidance and performance feedback regularly.
Ensures all program related files are saved and organized to be responsive for subpoenas, position statements, employee or managerial requests, FOIA requests, etc.
Other duties as assigned.
Minimum and Additional Requirements State Minimum Requirements A bachelor's degree and relevant human resources experience.
A master's degree in human resources management may substitute for the required experience.
Agency Minimum RequirementsA bachelor's degree and at least one year of related experience in management.
A Master's degree in Human Resources and one year of directly related experience.
An equivalent combination of education and experience is acceptable.
All degrees must be from an accredited institution of higher learning.
Additional Requirements Knowledge of principles and practices of human HR management and employee relations.
Knowledge of federal and state human resources rules, regulations, policies and procedures especially in the areas of leave, discipline and employee grievance.
Mandatory exceptional written and oral communication skills.
Ability to interpret and apply complex policies and procedures.
Ability to gather, organize and analyze data.
Ability to analyze needs and resources and to recommend and communicate solutions effectively.
Knowledge of modern office practices, procedures and equipment.
Ability to perform basic mathematical computations.
Ability to establish and maintain good working relationships with all HR and other staff members and the general public.
Knowledge of the State's SCEIS system and Microsoft Office Suite, and be skilled with Excel.
Ability to direct and advise technical staff members.
Work is performed under limited supervision and has broad decision-making authority within established policies and guidelines.
Employee is expected to exercise judgement in applying and interpreting a variety of policies and procedures.
Must be able to handle a high volume of confidential data.
Position requires frequent lifting of up to 10 - 15 lbs.
Position may be required to report to work during emergency situations.
Must be able to work in a fast paced office environment.
Prolonged periods at a computer terminal required.
Must be able to work extended hours outside of normal work schedule occasionally.
May require occasional overnight travel.
Additional Comments This position manages the agency's leave programs including Worker's Compensation, Family Medical Leave Act (FMLA) Paid Parental Leave (PPL), and Americans with Disabilities (ADA) related programs.
This position is responsible for coordinating with payroll and ensuring no under or overpayments occur as a result of leave categories.
Consults and advises the agency's leadership and employees on leave related matters and ensures the agency is in compliance with leave related policies and procedures and state and federal laws and regulations.
Provides employees and managers with accurate answers to questions related to leave programs.
Supports the agency's discipline and grievance processes through reporting and preparation.
This position reports to the Assistant HR Director but is accountable to the HR Director.
The South Carolina Department of Public Safety is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin.
The department prohibits discrimination based on race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin.
Benefits for State EmployeesThe state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave.
Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits.
Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans.
Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note:
The benefits above are available to most state employees, with the exception of those in temporary positions.
Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type.
For these positions, contact the hiring agency to determine what benefits may be available.
01 The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the minimum qualification requirements.
Failure to provide detailed and complete information may result in your application being rejected.
Any misrepresentation or omissions will result in your disqualification from employment and/or termination.
When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions.
Please do not submit a resume in place of completing the Education, Work History and Supplemental Questions.
This includes a detailed description of each position that i feel qualifies me for the job I am seeking.
I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected.
I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions.
I acknowledge that I have read, understand and agree with the above.
Yes No 02 Please select one of the following options that represents your highest level of education and experience.
At least a Bachelor's degree and relevant human resources experience as well as one year of related experience in management.
At least a Master's degree in human resources and one year of directly related experience.
None of the above.
03 Please indicate the number of years of experience you have in Human Resources rules, regulations, policies and procedures.
No experience Less than 1 year 1-2 years 3-5 years 5
years 04 Please describe your experience managing leave programs such as Worker's Compensation, Family Medical Leave Act (FMLA), Paid Parental Leave (PPL), and Americans with Disabilities (ADA) related programs.
05 Please describe your experience supporting the discipline and grievance process.
06 Please indicate your level of skill or experience in working with Microsoft Excel and Excel spreadsheets.
Beginner Intermediate Advanced 07 If offered this position, would you be willing to accept a salary up to $75,000.
00? Yes No 08 How did you hear about this position? State Government Website (jobs.
sc.
gov) Career Fair Social Media Friend DPS Employee 09 Are you following SCDPS on Facebook and/or Twitter to keep up with SCDPS' current job postings? Yes No Required Question Recommended Skills Administration Auditing Computer Terminals Consulting Criminal Justice Data Analysis Estimated Salary: $20 to $28 per hour based on qualifications.
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